Administrative Assistant


Job Details

Administrative Assistant

San Berandino, California

01/26/2021

41410

Contract/Temp

Job Description



Administrative Position/ Remote 

 

T&T Staffing is assisting one of our prestigious insurance providers in the Inland Empire and we are in need of an Administrative Assistant in the Inland Empire for one of our prestigious Medi-Cal Insurance providers.

 

The Administrative Assistant will be in direct support to the Director of Compliance. The Administrative Assistant is also responsible for working in partnership with the Compliance Managers and Compliance Team Members to complete tasks and coordinate the daily functions as they relate to Compliance Department operations to ensure processes run efficiently. 

 

Duties and Responsibilities:

 

  • Perform a broad range of administrative duties to support the Director of Compliance and the Compliance team, demonstrating initiative and sound judgment in handling confidential information.
  • Assist in the coordination of departmental office administration, including word processing and other computerized applications, record management, and general overall office management.
  • Coordinate Department and Management meetings including preparing sign in sheets, preparing agendas, reserving meeting rooms, meeting minutes, meeting handouts, and meeting records/documentation. 
  • Act as primary administrative support to the Compliance Committee, including but not limited to maintenance of Committee Member and meeting invitee list, scheduling committee meetings and activities, conference room setup, committee meeting minutes, maintenance of committee action tracking log, maintenance of Committee Member Attendance Record, and committee meeting packet assembly. 
  • Maintain department inventory including placing office supply orders. Ensure orders are complete and accurate, including verifying materials received and reconciling discrepancies.
  • Coordinate and schedule various meeting requests for the Director of Compliance, Management, and Team Members. 
  • Document and submit business card forms, cell phone request forms, hardware software request forms, and name tag forms. 
  • Responsible to receive and distribute departmental mail daily in a timely manner.
  • Coordinate Introductory and Annual Employee Review Process for Managerial Staff and Team Members. 
  • Responsible for the Team Member on-boarding process including ensuring necessary system access is obtained, creating new Team Member binders, and coordinating any orientation activities as necessary.
  • Prepares and coordinates travel arrangements including travel requests, itineraries, expenditures, and reimbursement requests. Maintain itinerary tracker. 
  • Act as department liaison to Facilities, Mailroom, and Helpdesk to coordinate and assist with support requests.

 

  • Maintain department attendance calendar and reporting attendance information as a daily operation. Create attendance calendar reports as requested. 

Experience Qualifications:

Three or more years of experience in an office environment, including proficient use of MS Word, Excel and Outlook. Demonstrate superior interpersonal and administrative skills commensurate with years of experience.

Abilities:

Attention to detail. Ability to manage multiple projects with competing deadlines and changing priorities. Ability to work independently with little direction. Ability to work well in a team environment. Ability to establish and maintain effective working relationships both within and outside of the organization. A wide degree of creativity and latitude is expected. Maintain a positive and professional attitude at all times.  Exercise considerable discretion and courtesy. Have a strong work ethic and possess a willingness and ability to learn.

Education Qualifications:

High school diploma or GED required.

Driver’s License Required:

Valid California Driver's License.

Must be able to pass a background and Drug Screen

Skills Requirement

Demonstrated proficiency in Microsoft Office including Word, Excel, Power Point, and Outlook, sufficient for use in all aspects of an office environment. Excellent interpersonal and communication skills. Strong organizational skills. 

 

 

Join our Team and Make a Difference with us!! 

Please start your application online -  ttstaffing.com or send us your resume

jibarra@ttstaffing.com / ehernandez@ttstaffing.com or give us a call 951-683-3753

 


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